In Florida, a notary, or more specifically a notary public, is a public officer appointed by the state government to serve as an impartial witness in the signing of important documents. The primary function of a notary public is to verify the identity of individuals signing documents and to ensure the legality and authenticity of those documents.
The role of a notary public in Florida includes the following responsibilities:
- Identity Verification: Notaries in Florida are responsible for verifying the identities of the individuals signing the documents. This typically involves examining valid identification documents such as a driver’s license, passport, or state-issued identification card.
- Document Certification: Notaries in Florida ensure that the documents being signed are authentic and legally binding. They may review the documents for completeness, accuracy, and adherence to legal requirements.
- Administering Oaths and Affirmations: Notaries have the authority to administer oaths and affirmations. This is particularly important when individuals are required to make sworn statements or affidavits.
- Document Signing and Notarization: Once the notary has verified the identities and reviewed the documents, they witness the signing of the documents. Notaries affix their official seal or stamp to the documents and provide their signature, indicating that the document was signed in their presence.
- Record Keeping: Notaries in Florida are required to maintain a record of the notarizations they perform. This includes information such as the date, type of document, the names of the signers, and any fees charged.
- It is important to note that notaries in Florida are prohibited from providing legal advice or assistance in preparing legal documents unless they are also licensed attorneys. Their role is primarily focused on ensuring the proper execution and authentication of documents.
Florida notaries are appointed by the Florida Department of State, Division of Corporations, and must meet specific eligibility requirements, including being at least 18 years old, being a legal resident of Florida, and completing a notary education course. Notaries in Florida are authorized to perform notarial acts throughout the state.